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Version: 26.03

Requirements

Technical documentation for developers, architects, and implementers.

Target Audience

Software Developers, Solution Architects, Technical Leads, API Developers, Integration Engineers.

Functional Requirements​

Core Functionalities​

Certificate Lifecycle Management​

  • Creation, update, renewal, and expiration tracking of certificates.
  • Upload and storage of digital certificate documents.
  • Association of certificates with specific business partners and company records.

Validation and Approval Workflows​

  • Automated and manual validation of certificate authenticity.
  • Multi-step approval processes involving different roles (e.g., business partner manager, compliance officer).
  • Notifications and escalation for pending approvals or expiring certificates.

Integration with Master Data​

  • Synchronization with business partner master data (e.g., SAP, ERP systems).
  • Automatic linking of certificates to business partner records.

Audit and Reporting​

  • Logging of all actions for audit trails.
  • Generation of compliance and status reports (e.g., list of expired/missing certificates).
  • Export of reports for external audits.

User and Role Management​

  • Role-based access control (RBAC) for different user groups (e.g., admin, approver, viewer).
  • Delegation and substitution management for approvals.

Notifications and Alerts​

  • Automated email or system notifications for certificate expiry, missing documents, or workflow tasks.
  • API endpoints and resources:
    • Company Certificate Request
    • Company Certificate Push
    • Company Certificate Status (Accepted / Received / Rejected)
    • Company Certificate Available
    • Error Handling
  • Dashboard for monitoring certificate status and pending actions.

Document Management​

  • Secure upload, storage, and retrieval of certificate files.
  • Versioning and history tracking for certificate documents.

Non-Functional Requirements​

Quality Attributes​

Security​

  • Data encryption at rest and in transit.
  • Strict access controls to sensitive certificate data.
  • Compliance with relevant data protection regulations (e.g., GDPR).

Scalability​

  • Ability to handle a large number of business partners and certificates.
  • Support for future integration with additional systems or modules.

Reliability & Availability​

  • High system uptime to ensure business continuity.
  • Backup and disaster recovery mechanisms.

Performance​

  • Fast response times for certificate lookups and workflow actions.
  • Efficient batch processing for notifications and reporting.

Usability​

  • Intuitive user interface for both business and technical users.
  • Multilingual support if required by the business context.

Auditability​

  • Comprehensive logging of all user actions and system events.
  • Tamper-proof audit trails for compliance verification.

Maintainability​

  • Modular architecture to support easy updates and enhancements.
  • Clear documentation for system configuration and operation.

Integration​

  • Standard APIs or connectors for integration with ERP, CRM, and document management systems.
  • Support for importing/exporting data in standard formats (e.g., CSV, XML).

NOTICE​

This work is licensed under the CC-BY-4.0.

  • SPDX-License-Identifier: CC-BY-4.0
  • SPDX-FileCopyrightText: 2026 BASF SE
  • SPDX-FileCopyrightText: 2026 Bayerische Motoren Werke Aktiengesellschaft (BMW AG)
  • SPDX-FileCopyrightText: 2026 Cofinity-X GmbH
  • SPDX-FileCopyrightText: 2026 Data Space Solutions GmbH
  • SPDX-FileCopyrightText: 2026 DCCS GmbH
  • SPDX-FileCopyrightText: 2026 Mercedes Benz AG
  • SPDX-FileCopyrightText: 2026 Robert Bosch Manufacturing Solutions GmbH
  • SPDX-FileCopyrightText: 2026 SAP SE
  • SPDX-FileCopyrightText: 2026 sovity GmbH
  • SPDX-FileCopyrightText: 2026 T-Systems International GmbH
  • SPDX-FileCopyrightText: 2026 Volkswagen AG
  • SPDX-FileCopyrightText: 2026 ZF Friedrichshafen AG
  • Source URL: https://github.com/eclipse-tractusx/eclipse-tractusx.github.io